What is Software License Management?

What is Software License Management?

Do you know how many software licenses your business has? Do you know how many of those licenses are actually being used? If you don’t, you’re not alone. Many businesses struggle to keep track of their software licenses.

However, this can be a problem with a number of avoidable consequences. It is, therefore, important for organizations relying on multiple software to run their daily operations to have an effective software license management solution.

In this article, we will discuss Software License Management (SLM), its significance, and how it can help your business.

Are you looking for a software license management solution that is secure, scalable, and affordable?

If so, then CUBES is the perfect solution for you. Cubes is a cloud-based solution that is easy to use and manage, even for businesses with complex software licensing requirements. It is also scalable and affordable, so you can easily add or remove licenses as your needs change.

Here are some of the benefits of using CUBES:

  • Feature-rich: Cubes offers a wide range of features to help businesses manage their software licenses.
  • Secure: Your business data is always secured.
  • Constant license tracking:  Cubes tracks your software licenses in real time, so you always know how many licenses you have and where they are being used.
  • In-app license renewal: You never have to worry about missing a renewal deadline, as Cubes allow you to renew your software licenses directly from within the CUBES platform. 
  • Automated reporting:  You can easily generate automated reports with a few clicks and get a detailed overview of your software license usage.
  • Scalable: Cubes can be scaled to meet the needs of businesses of all sizes.
  • Affordable: Cubes is a cost-effective solution that can save businesses money on software licenses.
  • Easy to use: Cubes is a cloud-based solution that is easy to use and manage.

With Cubes, you will save costs and optimize your software license usage. Request a demo today!

What is Software Licensing?

Before we get into the realm of software license management, it’s essential to understand what software licensing entails. Software licensing is a legal agreement between the software vendor and the end user (you or your organization), granting the user-specific rights to use the software in accordance with the terms and conditions outlined in the End User License Agreement (EULA). These licenses define the scope, duration, and number of users authorized to use the software, safeguarding the rights of both the software creators and the end users.

Types of Software Licenses 

Software licenses come in various forms, each tailored to address specific needs and use cases. They are broadly classified into these:

1. Proprietary Licenses

This is also known as a closed-source license, and it offers exclusive ownership and control to the software vendor. In this model, the software’s source code is kept confidential and not accessible to end-users, and the vendor retains all rights to distribute, modify, and restrict usage according to the terms specified in the End User License Agreement (EULA). 

Proprietary software licenses often come with comprehensive customer support and regular updates, ensuring a reliable and polished user experience.

2. Free and Open-Source Software (FOSS)

Free and Open-Source Software (FOSS) stands as a symbol of the collaborative and communal nature of the software development community. In stark contrast to proprietary licenses, FOSS grants users the freedom to view, modify, and distribute the software’s source code freely. 

FOSS adheres to licenses such as the GNU General Public License (GPL), which ensures that the software remains open-source even when redistributed or modified. This fosters an ecosystem where developers across the globe contribute to the software’s improvement, making it more secure, efficient, and feature-rich over time. 

What is Software License Management?

Software License Management (SLM) refers to the processes, tools, and strategies used by businesses to monitor, control, and optimize the acquisition, deployment, and usage of software licenses. It ensures that organizations are compliant with license agreements, avoid legal risks associated with unlicensed software, and make cost-effective decisions regarding software investments.

It is a must-have for every business organization which relies on software usage, as it improves efficiency and makes the entire process seamless.

Features of Software License Management

Effective Software License Management incorporates several essential features to streamline the process and enhance outcomes. Generally, they should feature the following:

1. Centralized License Repository

The Centralized License Repository is a pivotal component of a high-quality Software License Manager, offering a unified platform to house all license-related information. By consolidating data in one location, you can easily access, update, and manage licenses, streamlining workflows and reducing administrative overhead. 

2. License Tracking and Reporting

Real-time License Tracking and Reporting are indispensable features that empower organizations to monitor license usage and compliance status in real-time. 

Through continuous monitoring, you gain valuable insights into software deployment and utilization patterns, ensuring compliance with licensing terms and avoiding potential violations. This facilitates data-driven decision-making, enabling proactive management of licenses and optimizing licensing costs.

3. Automated License Renewals

Automated License Renewals serve as a proactive mechanism to prevent license lapses and disruptions in software services. These features automatically notify you about upcoming license expirations, allowing sufficient time for renewal procedures. This feature streamlines the renewal process and helps you avoid inadvertent license expiration.

4. Integration with IT Asset Management (ITAM)

The integration of Software License Management with IT Asset Management (ITAM) delivers a comprehensive view of your organization’s software and hardware resources. This integration streamlines audits, facilitates compliance checks, and supports optimization efforts by identifying redundant or unutilized licenses, ultimately maximizing cost-effectiveness.

The Benefits of Software License Management 

Software License Management offers numerous advantages that can significantly impact your organization’s operational efficiency:

1. Reduce Costs

Effective SLM helps businesses eliminate unnecessary licenses, optimize usage, and negotiate better license agreements, resulting in substantial cost savings.

2. Improve Software License Compliance

By monitoring and enforcing compliance, SLM reduces the risk of legal penalties arising from non-compliance with software licensing agreements.

Why Your Business Needs to Prioritize Software License Compliance

You must prioritize using software licenses in accordance with the terms of the license agreement. It benefits you in the following ways:

  • Legal Obligation: Staying compliant with software licenses is a legal requirement to avoid potential lawsuits, fines, or reputational damage resulting from non-compliance.
  • Vendor Trust: Demonstrating commitment to license compliance builds trust with software vendors, leading to stronger relationships and potential benefits like discounts and improved customer support.
  • Positive Reputation: Operating with a reputation for integrity and ethical practices enhances your business’s image among clients, partners, and stakeholders, promoting brand loyalty and attracting new opportunities.
  • Risk Mitigation: Compliance reduces the risk of unexpected disruptions caused by license violations, ensuring uninterrupted access to critical software and preventing potential operational setbacks.
  • Security and Updates: Compliant businesses receive timely software updates and security patches, protecting their systems from vulnerabilities and cyber threats and enhancing overall data security.

With a good software license management system, you won’t have to worry about compliance issues.

3. Comprehensive Visibility and Management

SLM provides organizations with a clear overview of their software assets, facilitating strategic decision-making.

4. Automate Tasks

Automation streamlines SLM processes, saving time and reducing human errors in license management tasks.

5. Improve Software Management Efficiency

SLM enables businesses to manage licenses more efficiently, avoiding over-purchasing and minimizing the risk of audits.

6. Continuous Tracking and Risk Reduction

Ongoing monitoring of software usage helps identify potential compliance issues, minimizing the risk of unlicensed software usage.

How to Choose a Software License Management Solution

The right Software License Management Solution can be a game-changer, simplifying the entire process and unlocking a treasure trove of benefits for your organization. Here are some tips to help you choose the right one:

  • Consider your budget: SLM solutions can range in price from a few hundred dollars to several thousand dollars per year.
  • Choose simplicity: Find a solution that simplifies the complexities of different license types, ensuring you understand the terms and conditions as well as usage.
  • Scalability potential: Choose a solution that can grow alongside your business, accommodating new software additions and expanding licensing needs for your business.
  • User-Friendly Interface: You won’t have to hire a team of IT specialists to manage software licenses when you choose an intuitive one.
  • Centralized dashboard: Choose a solution that offers a clear view of your software assets, including expiration dates, and usage details, all from a single dashboard.
  • Smooth Integration: Choose a solution that seamlessly integrates with your current IT infrastructure.
  • Great customer support: There are times when you will need customer support from the platform managing software licenses, so it is important you know they’ll be there when you need them.
  • Secure framework: Ensure that the chosen SLM solution prioritizes data security to guarantee your safety from potential cyber threats.

Dangers of Not Keeping Up with Software License Management

Failure to implement proper Software License Management can lead to various adverse consequences for businesses:

  • Legal and Financial Risks: Non-compliance with license agreements can result in costly fines and legal disputes.
  • Wasted Resources: Improperly managed licenses can lead to unnecessary expenses on redundant software.
  • Reputational Damage: Being associated with unlicensed software can harm a company’s reputation.
  • Security Vulnerabilities: Unlicensed software may lack essential updates and security patches.

Common Mistakes in Software License Management to Avoid

For a smooth business operation and software usage all year round, here are common mistakes you must avoid:

  • Ignoring License Terms: Not paying attention to the terms and conditions of software licenses can lead to unintentional violations, resulting in legal and financial consequences.
  • Overlooking License Renewals: Forgetting to renew licenses on time may cause disruptions in software services, leading to productivity and operational disturbances.
  • Not Tracking Usage: Failing to monitor software usage may result in over-licensing, spending money on underutilized or unused licenses.
  • Inadequate Record-Keeping: Poor documentation of license information can make it challenging to keep track of licenses, leading to inefficiencies and potential compliance gaps.
  • Mixing Licenses: Combining licenses from different vendors or products without proper understanding can lead to violations and licensing conflicts.
  • Skipping Software Audits: Avoiding software audits may result in non-compliance discovery when it’s too late.
  • Neglecting License Optimization: Not optimizing license usage can result in unnecessary expenses, as businesses might be paying for more licenses than they need.
  • Not using a software license management solution. A good SLM solution can help you track your licenses, enforce your policies, and ensure that you are in compliance. 

Avoiding these mistakes and adopting a proactive approach to Software License Management will help you save costs, stay compliant, and ensure smooth software operations.

Get Started With Software License Management Tools Today

To streamline the Software License Management process for your business, you should leverage specialized Software License Management tools. These tools offer features like automated license tracking, compliance monitoring, and comprehensive reporting to optimize software usage and minimize risks.

For the best performance, intuitive dashboard and smooth operation, choose CUBES Software License Management Solution today!

Why You Should Choose CUBES 

CUBES is a leading Software License Management tool that offers several advantages, including:

  • Centralized software assets management for easy access and organization.
  • Real-time tracking and automated reporting to ensure license compliance.
  • Reliable notifications on expiring licenses.
  • Inapp license subscription renewals. 
  • License optimization for cost-effective decisions and much more!

Request a demo today to see the simplicity and excellence of Cubes!

Frequently Asked Questions

Q: What is Software License Management?

A: Software License Management is the process of monitoring, controlling, and optimizing the acquisition, deployment, and usage of software licenses to ensure compliance and cost-effectiveness.

Q: Why should my business invest in Software License Compliance? 

A: Software License Compliance builds trust with vendors, protects your business from legal risks, and ensures a positive reputation.

Q: What is the difference between software license management and software asset management?

A: Software license management is the process of tracking, managing, and optimizing the use of software licenses in an organization. Software asset management (SAM) is a broader term that encompasses software license management, as well as the management of other software assets, such as software applications, software documentation, and software training.

Q: How often should I review my software license management?

A: The frequency with which you should review your software license management depends on the size and complexity of your organization. However, it is a good idea to review your software license management at least once a year.

Q: What are the consequences of poor software license management?

A: The consequences of poor software license management can be significant. These consequences can include: Overpaying for software; Non-compliance with license agreements; Security risks, and Increased IT costs.

Final Thoughts

Proper Software License Management is crucial for businesses to optimize software usage and reduce costs. By implementing a software license management solution, your organization can gain a clear understanding of their software licenses, track software usage, and optimize the use of their licenses. This can lead to significant cost savings and improved compliance.

If you are looking for a software license management solution, CUBES is a great option. CUBES is a cloud-based solution that is easy to use and affordable. It offers a wide range of features for easy and secure usage.

If you are not sure whether CUBES is the right solution for your organization, you can sign up for a DEMO to test out all of the features of CUBES and see how it can help you to manage your software licenses.

We hope this article has helped you to understand the importance of software license management. If you have any questions, please call our sales team: +1 800 342 9388

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License Management Software for Effective Software Asset Management

Software asset management (SAM) is a critical practice for businesses of all sizes. It involves managing and optimizing software assets to ensure compliance, reduce costs, and enhance operational efficiency. However, manual license tracking and compliance can be complex and time-consuming, leading to significant challenges for organizations. This is where license management software comes into play, providing a comprehensive solution to automate and streamline the license management process. In this blog, we will explore the importance of license management software and its benefits in achieving effective software asset management.

Challenges of Manual License Tracking and Compliance: Managing software licenses manually poses several challenges. It requires constant monitoring of licenses, spreadsheets, and documentation, making it prone to human error and inefficiency. Tracking license usage, maintaining compliance, and responding to audits become overwhelming tasks that divert valuable resources from core business operations. Organizations often struggle to accurately account for licenses, leading to overspending on unnecessary licenses or facing penalties for non-compliance.

Automating License Tracking and Management: License management software offers a robust solution to automate and streamline license tracking and management processes. By centralizing license data, it provides real-time visibility into license usage, entitlements, and compliance status. It eliminates manual data entry and spreadsheet management, reducing the risk of errors and increasing operational efficiency. License management software integrates with various software systems and automatically captures license usage data, simplifying the process of monitoring license allocations and ensuring compliance.

Benefits of Using License Management Software:

  1. Cost Savings: License management software enables organizations to optimize their license usage, identifying underutilized licenses and reallocating them where needed. By avoiding unnecessary license purchases and maximizing license utilization, businesses can achieve significant cost savings.
  2. License Optimization: With license management software, organizations gain insights into license usage patterns, enabling them to make informed decisions regarding license procurement and renewal. By identifying opportunities for consolidation or adopting more cost-effective licensing models, businesses can optimize their license investments.
  3. Compliance Assurance: License management software automates compliance monitoring and reporting, ensuring organizations stay in adherence to license agreements and regulatory requirements. It provides alerts and notifications for license expirations, enabling proactive action to avoid compliance risks and penalties.
  4. Reduced Risk of Audits: License management software provides accurate and up-to-date license records, making audits smoother and less time-consuming. It eliminates the anxiety of audits by providing comprehensive license reports, usage histories, and compliance documentation.

Key Features to Look for in License Management Software: When selecting license management software, consider the following key features:

  • License tracking and monitoring
  • Centralized license repository
  • License usage analysis and optimization
  • Reporting and analytics capabilities
  • Contract management and renewal tracking
  • Compliance management and notifications
  • Integration with existing systems, such as software inventory tools and IT service management platforms.

License management software plays a pivotal role in effective software asset management.

By automating license tracking, optimizing license usage, ensuring compliance, and reducing audit risks, it helps organizations save costs, increase operational efficiency, and maintain software license compliance. As businesses strive to streamline their operations and maximize their investments, implementing robust license management software becomes an essential step towards achieving comprehensive software asset management.

Visit: Cubes to learn about our license management software.

Stay on Top of All Your Subscription Payments with a Software License Manager

A software license manager helps you manage your subscription payments and stay on top of all your licenses. Learn more about this tool and its benefits.

As businesses and individuals increasingly rely on software for their daily operations, managing software licenses and subscription payments can become a tedious and time-consuming task. Failure to manage licenses properly can result in overspending, compliance issues, and even legal action. That’s where a software license manager comes in. In this article, we will discuss what a software license manager is, how it works, and its benefits.

What is a Software License Manager?

A software license manager is a tool that helps individuals and organizations manage software licenses and subscriptions. It enables users to monitor, track, and control the licenses and subscriptions they have acquired. With a software license manager, users can determine the number of licenses they own, how they are being used, and when they are due for renewal.

How Does a Software License Manager Work?

software license manager works by centralizing the management of software licenses and subscriptions. It collects license information from various sources, such as purchase orders, invoices, and contracts, and stores it in a centralized database. Users can access this information through a user interface that provides them with a clear overview of their licenses, including license expiration dates, usage, and renewal costs.

Stay on top of All Your Subscription Payments

A software license manager helps users stay on top of their subscription payments by providing a clear overview of all their licenses and when they are due for renewal. Users can set up notifications and alerts for upcoming renewals, ensuring that they do not miss any payments. By automating the license renewal process, a software license manager removes the need for manual tracking, reducing the risk of missed payments and potential license expiration. This enables users to manage their subscription payments more efficiently, freeing up time for other important tasks. With a software license manager, users can rest assured that they are always up to date with their subscription payments, minimizing the risk of non-compliance and legal issues.

Benefits of Using a Software License Manager

  1. Cost Savings: A software license manager can help users save money by preventing overspending on software licenses and subscriptions. By tracking license usage, users can identify licenses that are not being used and revoke them, eliminating unnecessary costs.
  2. Compliance: Compliance with software licensing agreements is crucial, as non-compliance can lead to legal action and hefty fines. A software license manager ensures that users are aware of their licensing agreements and are using software within the agreed terms.
  3. Better Resource Management: By providing users with an overview of their licenses, a software license manager enables them to allocate resources more effectively. Users can determine which licenses are being used most frequently and allocate resources accordingly.
  4. Improved Efficiency: Manually tracking licenses and subscriptions can be a time-consuming task. A software license manager automates this process, freeing up time for more important tasks.

Choosing the Right Software License Manager

When choosing a software license manager, users should consider the following factors:

  • Compatibility: The software license manager should be compatible with the software and applications being used.
  • Scalability: The software license manager should be scalable to accommodate future growth.
  • User Interface: The user interface should be user-friendly and easy to navigate.
  • Support: The software license manager should have reliable customer support to address any issues that may arise.

Conclusion

Managing software licenses and subscriptions is an essential task for businesses and individuals. A software license manager can help streamline this process, providing users with an overview of their licenses and enabling them to manage them effectively. By preventing overspending, ensuring compliance, and improving resource management and efficiency, a software license manager is an invaluable tool for any organization or individual that relies on software. When choosing a software license manager, users should consider compatibility, scalability, user interface, and support to ensure they select the right tool for their needs.

Cut Business Expenses with a Software License Manager

Discover how a software license manager can help your business save money and optimize your software usage. Learn more about its benefits here.

What is a Software License Manager?

software license manager is a tool that helps businesses track and manage their software licenses. It provides an efficient way of managing licenses and helps businesses stay compliant with licensing regulations.

How Does a Software License Manager Help Cut Business Expenses?

By using a software license manager, businesses can cut their expenses in various ways. Here are some of the benefits of using a software license manager:

Avoid Overbuying Licenses: One of the most significant benefits of using a software license manager is that it helps businesses avoid overbuying licenses. It provides real-time information on license usage, allowing businesses to see which licenses are being used and which ones are not. This information helps businesses make informed decisions about purchasing new licenses, reducing unnecessary expenses.

Eliminate Manual Tracking: Manual tracking of software licenses is time-consuming and error-prone. A software license manager eliminates the need for manual tracking, reducing the risk of errors and saving time. This helps businesses avoid costly penalties for non-compliance with licensing regulations.

Reduce Audit Costs: A software license manager provides businesses with accurate information on software usage, making it easier to prepare for software license audits. This reduces the risk of non-compliance and lowers the costs associated with audits.

Optimize Software Usage: By providing real-time information on software usage, a software license manager helps businesses optimize their software usage. It helps businesses identify which licenses are underutilized, allowing them to reassign licenses to where they are needed. This helps businesses avoid unnecessary expenses while ensuring that they have the right licenses for their needs.

What Features Should You Look for in a Software License Manager?

When choosing a software license manager, there are several features that businesses should look for:

Automated Tracking: The software license manager should provide automated tracking of software licenses, eliminating the need for manual tracking.

Real-Time Reporting: The software license manager should provide real-time reporting on license usage, making it easy to identify underutilized licenses.

License Optimization: The software license manager should provide license optimization features, allowing businesses to reassign licenses to where they are needed.

License Compliance: The software license manager should help businesses stay compliant with licensing regulations, reducing the risk of costly penalties.

A software license manager is an essential tool for businesses that want to cut their expenses and optimize their software usage. By providing real-time information on license usage, eliminating manual tracking, and helping businesses stay compliant with licensing regulations, a software license manager can help businesses save money and improve their operations. When choosing a software license manager, businesses should look for features such as automated tracking, real-time reporting, license optimization, and license compliance.

Request a free demo: https://softwarelicensemanagement.tangent.com/solutions/workplace-solutions/cubes

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How Big Companies Manage All Their Software Licenses

Have you ever stopped to think about the sheer number of software licenses a large company might have to manage? With hundreds, if not thousands of employees, each with their own devices, programs and applications, the task of keeping track of software licenses is a complex one. 

According to a recent survey, the average cost of a software license for a large company is around $100 per license. This might not sound like a lot, but with the sheer number of licenses a company might have, this cost quickly adds up. In addition to the cost of acquiring the license, there are also ongoing costs associated with maintaining the license, such as upgrades, support and renewal fees. These costs can run into the millions of dollars each year.

But why is it so important for businesses to keep track of their software licenses? 

There are a few key reasons:

Compliance: In order to comply with licensing agreements, a company needs to know exactly how many licenses they have, and for which programs. This information helps to ensure that the company is using software in the way that is permitted by the licensing agreement.

Legal implications: Not keeping track of software licenses can result in legal implications for a company. For example, if a company is found to be using software that they do not have the correct licenses for, they can be sued for copyright infringement.

Audits: Software vendors can conduct audits at any time to check that their software is being used in accordance with the licensing agreement. If a company is found to be using software without the correct licenses, they can be fined, or even have their license revoked.

So, How Do Big Companies Manage All Their Software Licenses? 

One solution is to use a software license manager.

A software license manager is a tool that helps companies to keep track of their software licenses. It can help to keep track of the number of licenses a company has, the programs they are licensed for, and when they need to be renewed. It can also help to manage the cost of licenses, by keeping track of how much each license costs, and when it needs to be renewed.

A software license manager can also help to ensure compliance by checking that the company is using software in the way that is permitted by the licensing agreement. It can also help to prevent legal implications by ensuring that the company is using software in accordance with the licensing agreement.

One of the biggest advantages of using a software license manager is that it can help to automate many of the manual tasks associated with managing software licenses. For example, it can help to keep track of when licenses need to be renewed, and send reminders to the relevant departments. This can help to avoid the cost and disruption associated with license renewals.

Closing words

In conclusion, managing software licenses is a complex and time-consuming task, but it is a crucial aspect of running a successful business. By using a software license manager, companies can reduce the cost of managing licenses, ensure compliance with licensing agreements, and avoid the legal implications of not having the correct licenses.

So, the question remains: is your company making the most of software license management tools to stay on top of software licenses?

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4 Benefits from CUBES License Manager

Do you have a good handle on your software license budget? Are you wasting the money that goes towards that budget on unused licenses?

Many organizations have (or should have) a Software Asset Management (SAM) program in place as part of their overall business strategy. The goal of this is to help reduce costs, limit risks, and increase transparency around software license purchases and usage. That’s where software license optimization comes in.

How our License Manager CUBES Fits into Your SAM Program

If your organization is stitching together spreadsheets of outdated software license records or relying on each department to keep track of its licenses, it may be time for an upgrade. Using a comprehensive license management tool like CUBES License Manager allows you to quickly access information on all licenses within your organization – from the number of licenses purchased to expiration dates, and contract details to renewal alerts.

With a license manager, you can streamline your procurement process and minimize the efforts involved from other departments to report on license spending. Specifically, here are 4 invaluable benefits from a license manager that will save you money and time:

1. Cost Savings

CUBES helps organizations consolidate their software environment, giving IT managers more control over software spend across different departments. Knowing the exact type and number of software licenses purchases can lead to better financial planning.

2. Avoid Fines and Penalties

Automatic renewal alerts will notify designated members of expiring software licenses. This feature can be help organizations save a lot of money by avoiding expiration penalties or fees.

3. Improved Planning

CUBES is a centralized software license management platform, allowing IT managers the ability to keep accurate records of contract terms, renewals, and purchases.

4. Business Alignment

With a transparent view into existing IT investments, organizations can align those with their business objectives. Additionally, predictive and trend analysis allows management to forecast future IT spend and needs.

Ready to Cash in on the Benefits of Software License Management ?

Download our guide to help you with the decision-making process for CUBES. Or, sign up for a free trial and get started immediately.

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Why License Management Tools Are Essential

Having a fully effective Software Asset Management (SAM) program is essential for all organizations, whether big or small. However, one of the biggest challenges is making SAM a priority, placing license management at the bottom of an organization’s “to-do” list.

To help you better understand why your organization needs a license management tool, we’ve outlined the reasons why having one is essential.

Centralized License Management

The foundation of a good SAM program is keeping your software license information up-to-date. Doing so in a comprehensive license management platform allows you to manage, keep track of, and report on your licenses easily and efficiently.

Without a comprehensive license management tool, managing licenses can easily become a tedious, manual process that’s prone to error. Most organizations use a number of spreadsheets across different departments to manage or track their licenses. These can often be lead to inaccuracies and make it difficult to summarize into a report.

With Tangent’s License Manager, CUBES, gone are the days of stitching together multiple spreadsheets across different departments. You can upload all of your spreadsheets into CUBES in less than a minute and be on your way to start organizing, managing, and reporting on all licenses.

Budget-Friendly

An important aspect of every organization is managing its budget. Surprisingly, many do not keep track of software license spend. It can be easy to purchase too many licenses and ending up with some that are unused, and expiration penalties can add up and be costly.

License management tools can help eliminate overspend, purchasing the wrong licenses, or not purchasing enough. Knowing the exact cost and amount of licenses purchased can help organizations adhere to software budgets.

With CUBES, organizations can effectively and automatically manage their software licenses and subscriptions from purchase to renewal and beyond. Its easy-to-use interface enables users to easily manage license records on a frequent basis. CUBES is an essential tool for organizations looking to hone their license management process.

Get a Free Trial of CUBES

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License Management Software: Is CUBES The Right Fit for Your Business?

Between the plethora of options among subscriptions, SaaS, short-term software, and other licensing, businesses of all shapes and sizes have experienced an exponential change in how software is licensed. While perhaps a decade ago yearly service fees were the norm, managing licenses has become incredibly complex. With these complexities, issues such as unwanted renewal fees, late fees, and license management delegation have arisen, forcing businesses to reevaluate and adapt. 

When prompted with these issues, the natural step businesses take is to search for license management software. What they find is an array of options just as complex as the issues they are trying to solve. The world of Software Asset Management (SAM), Enterprise Asset Management, and IT Infrastructure Library (ITIL) provides megalithic tools, packed with features to address every use-case imaginable. However, not all businesses need such an option and can’t afford to tie up an IT department for weeks during implementation. Quite simply, many businesses just need an easy way to manage their licenses. Enter the “Goldilocks” solution: CUBES License Management Software from Tangent. 

To decide whether CUBES is the right fit for your business, it is important to look at these three categories of software license management:

1. In-house:

In-house software license management offers rudimentary control through tools such as Excel or Google Sheets. If historical costs or efficiency tradeoffs aren’t a priority and there are only 4-12 items to track, this is a perfectly functional solution. However, as businesses grow, a system that might have taken minutes to keep track of 10 licenses can become inconvenient at 20. Reminders can slip through the cracks. In general, the business outgrows this solution. Conveniently, CUBES makes our Excel template freely available as a starting point for keeping track of software licenses, SaaS subscriptions, and warranties. 

2. Professional:

Professional management comes into play when businesses want more. To track more, see more, and clean up the mess caused by different departments doing their own data entry. At this point, businesses need to consider what they can afford, as well as what level of complexity they are ready for. For organizations needing feature-rich options, but that do not have the IT manpower to dedicate to onboarding and maintaining enterprise software, CUBES is the right fit. 

3. Enterprise:

For businesses needing ITIL processes in place, software utilization information, compliance tracking and procurement management, that also have robust IT departments in place, enterprise management is where they should be looking. See our decision checklist below and white paper to help understand where your business falls and if CUBES is the right fit for your license management software needs.

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For more information, visit https://www.tangent.com/solutions/cubes/