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4 Benefits from CUBES License Manager

Do you have a good handle on your software license budget? Are you wasting the money that goes towards that budget on unused licenses?

Many organizations have (or should have) a Software Asset Management (SAM) program in place as part of their overall business strategy. The goal of this is to help reduce costs, limit risks, and increase transparency around software license purchases and usage. That’s where software license optimization comes in.

How CUBES Fits into Your SAM Program

If your organization is stitching together spreadsheets of outdated software license records or relying on each department to keep track of its licenses, it may be time for an upgrade. Using a comprehensive license management tool like CUBES License Manager allows you to quickly access information on all licenses within your organization – from the number of licenses purchased to expiration dates, and contract details to renewal alerts.

With a license manager, you can streamline your procurement process and minimize the efforts involved from other departments to report on license spending. Specifically, here are 4 invaluable benefits from a license manager that will save you money and time:

1. Cost Savings

CUBES helps organizations consolidate their software environment, giving IT managers more control over software spend across different departments. Knowing the exact type and number of software licenses purchases can lead to better financial planning.

2. Avoid Fines and Penalties

Automatic renewal alerts will notify designated members of expiring software licenses. This feature can be help organizations save a lot of money by avoiding expiration penalties or fees.

3. Improved Planning

CUBES is a centralized software license management platform, allowing IT managers the ability to keep accurate records of contract terms, renewals, and purchases.

4. Business Alignment

With a transparent view into existing IT investments, organizations can align those with their business objectives. Additionally, predictive and trend analysis allows management to forecast future IT spend and needs.

Ready to Cash in on the Benefits of CUBES?

Download our guide to help you with the decision-making process for CUBES. Or, sign up for a free trial and get started immediately.

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CUBES Release Notes

03.01.01 Alerts Management

Application:

  • New alerts management page
    • Easily manage all alerts in one location
    • Administrators can view all alerts while users can focus on alerts that pertain to them
    • Search using filters to drill down into specific details
  • Improved functionality of the licenses page
    • Select multiple licenses and set group alerts
    • Action icons change color based on status.
    • Toggle to show deactivated licenses
    • Track what filters are active in your current view
  • Updated alerts side panel slide-out
    • Pick when secondary alerts will be sent
    • Add notes to further customize alerts

Emails/Text alerts

  • Renew from email or text will bring you straight to the CUBES site
  • Snooze alerts
    • Snooze an alert for 1-3 days or one week.
    • Option to forward alert to another person
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5 Ways Email Archiving Protects Your Business

For many organizations, large and small, having a system in place to preserve emails is critical. How would you know if important emails are being deleted at this very moment? Do you have a method in place for quickly retrieving messages or attachments?

Email archiving solutions store a read-only searchable backup of the data either onsite or offsite using a combination of hardware or secure cloud storage methods. An automated system extracts each message along with any attachments from designated accounts. The information is then indexed and stored for access later. Anyone with access can then use search filters to track down received or sent messages.

Additional Protection for Your Business

Archiving solutions are different from simple storage solutions because they store the data in an unmodified format that offers search capabilities. A typical backup solution does not store this information in an organized, read-only format, which is required for compliance and legal discovery. Here are 5 ways email archiving benefits your business:

  1. Data Preservation & Recovery – Natural disasters are inevitable and often times unavoidable. In these situations, data on drives can be destroyed by storms, making data recovery even more essential. Email archiving supports this need as well as any other data preservation objectives.
  2. Legal Discovery & Compliance – Email archiving makes it easy to retrieve one or more messages in an unaltered format. Having this capability is beneficial in litigation cases where message information must be retrieved as part of the discovery process. It also helps your company remain compliant with federal regulations.
  3. Quick Message Retrieval – If you’ve ever accidentally deleted an important message, email archiving maintains the original format and provides an organized solution for quickly retrieving the message. It takes just a few seconds to find and retrieve the contents of that email.
  4. Centralized Storage & Administration – Email archiving solutions provide a centralized solution that is easy to manage. Employees do not have to spend countless hours maintaining message data, which allows for easier data management and improved productivity.
  5. Cost Management Benefits – Archiving delivers cost-savings opportunities by reducing the amount of required resources for backing up this data and reducing the number of hours needed to maintain them.

Additionally, the process frees up space on email servers, thus reducing the amount of stress put on them. It also eliminates the potential side effects of accidental deletion or lost messages. Most importantly, the introduction of an email archiving solution ensures your business is protected regardless of unexpected situations. By using a dependable solution, it is easy to remain compliant with federal regulations, protect this data, and retain critical company knowledge.

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Tangent’s archiving solution simplifies compliance and litigation by automatically archiving email and social media posts – all at a cost that meets your budget. Learn more about DataCove.

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How DMARC Helps Prevent Email Spoofing and Phishing

When you think of spoofing or phishing emails, you probably associate them with an email attack. But what does this all mean, exactly, and how can your organization avoid them?

A Brief History

As early as the 1970s, spammers were able to get around email filters and eventually grew into a global cybersecurity issue in the 2000s.

To help combat this, email security protocols were introduced to help stop email spoofing and phishing. As a result, many spoofed emails get sent directly to spam or junk folders.

Spoofing and Phishing

If you’ve ever received an email from an unknown sender with a rather suspicious-looking link, chances are it was a phishing email. Phishing emails aim to extract sensitive, personal information. It can be easy to spot a phishing email if it’s from a sender you’re not familiar with, an unrecognizable company or domain, or you’ve noticed a misspelling.

Email spoofing, on the other hand, is used to trick recipients into thinking the email came from a trusted person or entity, such as your employer or bank. A recognizable sender email address is more likely to lead the recipient to click malicious links, open malware attachments, and even send sensitive data. Spoofed email sending addresses that were not sent from your organization can tarnish your brand’s reputation. So how can your organization prevent this?

Email Authentication Protocols

If your domain was being used in an email spoofing attack, would you even know? Organizations can protect their brand and domain by putting email authentication protocols in place.

DKIM, SPF, and DMARC are email authentication technologies that help improve your email deliverability and email security. Without these in place, your organization’s domain is vulnerable to email hackers who are able to send spoofed emails to your customers or employees using your domain.

DKIM, or DomainKeys Identified Mail, works by attaching an encrypted DKIM signature to the email, which is then verified by the receiver or receiving system. Implementing DKIM is a great way to protect your organization, employees, and customers from targeted email attacks

SPF stands for Sender Policy Framework and is another type of email authentication technology. Domain owners use SPF to specify the emails they send are coming from their verified list of email servers. An SPF record verifies the IP address of the sender and compares it to the domain owner.

Domain-based Message Authentication, Reporting and Conformance (DMARC) is a relatively new email authentication policy and reporting policy compared to SPF and DKIM. DMARC works by building upon SPF and DKIM mechanisms to validate the sender of an email. With a DMARC record, senders indicate that their email messages are protected by SPF and/or DKIM. It also instructs the receiver of what to do in the event that SPF or DKIM do not pass, such as sending the email to a junk folder or rejecting the email entirely. Furthermore, DMARC allows the receiver to automatically report a pass and/or fail DMARC evaluation and other details to the email address owner.

Protect Your Brand Reputation

Together, these three protocols will help protect your organization from spoofed and phishing emails sent from your domain. To learn more about DMARC, or to get started with a DMARC Record Configuration, visit dmarc.tangent.com.

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Why License Management Tools Are Essential

Having a fully effective Software Asset Management (SAM) program is essential for all organizations, whether big or small. However, one of the biggest challenges is making SAM a priority, placing license management at the bottom of an organization’s “to-do” list.

To help you better understand why your organization needs a license management tool, we’ve outlined the reasons why having one is essential.

Centralized License Management

The foundation of a good SAM program is keeping your software license information up-to-date. Doing so in a comprehensive license management platform allows you to manage, keep track of, and report on your licenses easily and efficiently.

Without a comprehensive license management tool, managing licenses can easily become a tedious, manual process that’s prone to error. Most organizations use a number of spreadsheets across different departments to manage or track their licenses. These can often be lead to inaccuracies and make it difficult to summarize into a report.

With Tangent’s License Manager, CUBES, gone are the days of stitching together multiple spreadsheets across different departments. You can upload all of your spreadsheets into CUBES in less than a minute and be on your way to start organizing, managing, and reporting on all licenses.

Budget-Friendly

An important aspect of every organization is managing its budget. Surprisingly, many do not keep track of software license spend. It can be easy to purchase too many licenses and ending up with some that are unused, and expiration penalties can add up and be costly.

License management tools can help eliminate overspend, purchasing the wrong licenses, or not purchasing enough. Knowing the exact cost and amount of licenses purchased can help organizations adhere to software budgets.

With CUBES, organizations can effectively and automatically manage their software licenses and subscriptions from purchase to renewal and beyond. Its easy-to-use interface enables users to easily manage license records on a frequent basis. CUBES is an essential tool for organizations looking to hone their license management process.

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Benefits of Software License Management Across Different Departments

With so many new technologies emerging on an almost daily basis, it’s important for organizations large and small, to understand exactly what software is being used. Managing software licenses has always been a challenge, and in today’s technologically advanced world, it has become increasingly difficult. However, saving money by avoiding duplicate software licenses, over-licensing, and over- or under-spending should be at the top of every organization’s list.

For those in information technology (IT), the necessity of a software asset management (SAM) program is obvious, but for other departments, it might not be as clear as to how they benefit from license management. Understanding what is and isn’t being used across all departments helps an organization make informed decisions, especially when it comes to rolling out new technologies to drive the business and increase productivity.

IT Department: Smoother Software Deployments

When we think of software installations and deployments, we automatically think of IT. However, not all IT teams actually manage the organization’s licenses. Keeping track of license count, expiration and renewal dates, license spend, etc. usually falls on the lap of a License Manager or SAM team. When working together, IT can better understand exactly what software is being used, allowing them to plan and execute software rollouts or uninstall unused software – thereby optimizing software license budgets.

Many license management tools, like Tangent’s CUBES License Manager, also have reporting capabilities that give deeper insight into an organization’s licenses, such as:

  • Number of licenses that are coming due or expired
  • Amount broken down by company, product, department, and type of license
  • Length of license or subscription agreement
Cubes License Record View

Furthermore, CUBES has a document repository that allows users to upload documents related to each license record, so important files such as quotes, contracts, and license details can all be digitized and easily accessibly within the record.

Finance Department: Better Opportunity to Manage Departmental Budgets

When it’s not clear where or on what money is being spent, overseeing and managing an organization’s budgets can become overwhelming, especially if that leads to over-spending. Understanding what software is being used gives the finance team the opportunity to cut necessary costs on unused or duplicate software.

Additionally, having the visibility that comes with a license manager prepares the finance department for renewals, so they’ll know exactly when to expect large payments. Ultimately, this instills confidence into the team when going into budget discussions with the administration team.

Administration Department: Greater Visibility into Software License Budgets

Engaging and persuading administration departments to invest in any software product has always been a difficult task across multiple industries. Once on board, though, stakeholders will find that the benefits of a license manager greatly outweigh the cost.

Having a license manager will show directors, administrators, managers, etc. exactly how much is being spent on software and help them identify areas for cost savings. The goal is to generate savings for the entire organization year over year.

Additionally, a license manager allows the admin team to see all of the organization’s software at a glance, which can be helpful in identifying outdated technologies. Ensuring that employees have the latest software enables them to be more productive, work efficiently, and communicate and collaborate effectively across the entire organization.

Whether your organization is large or small, a license manager brings peace of mind. Being able to gain full visibility of software deployments, licenses, and cost is essential in managing budgets while enabling your organization with the latest technologies. CUBES can take you there. Sign up for a free trial to just how easy it is to start managing your licenses.

Introducing CUBES: A New Standard in Software Asset Management

Many organizations don’t know where to even begin when it comes to managing their software licenses. Some utilize spreadsheets, others stitch together notes from different platforms. This often leads to outdated, messy, and unreportable data across users and departments.

An effective, proactive Software Asset Management (SAM) program is proven to help organizations reign in all of their license and subscription data, while saving them time and money. That’s why we developed CUBES, a powerful, yet easy-to-use, license manager.

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In just a few minutes, users can set up CUBES and start managing their licenses with features such as:

  • Renewal and expiration alerts
  • Reporting dashboards
  • Tiered account security


Managing software licenses no longer needs to be an arduous task. With CUBES, organizations of all sizes can save by money by avoiding duplicate software deployments, over-licensing, and expired invoices. This allows organizations to make informed decisions when rolling out new technologies.Sign up for a free trial of CUBES to see just how easy it can be to manage all of your licenses and subscriptions in a central platform.