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5 Key Benefits of Email Archiving with DataCove

Email archiving has many useful benefits and is one of the easiest features that an organization can implement.

What is Email Archiving?

Email archiving solutions store a read-only searchable backup of the data either onsite or offsite using a combination of hardware or secure cloud storage methods. An automated system extracts each message along with any attachments from designated accounts. The information is then indexed and stored for access later. Anyone with access can then use search filters to track down received or sent messages.

Once the emails you’re looking for have been found, archiving solutions like DataCove make it easy and quick to restore them.

Benefits of Email Archiving

Email archiving is an important and helpful business tool for e-discovery and compliance. Storing these emails securely means they can’t be edited or deleted.

We’ve outlined the following key benefits to help you decide if email archiving with DataCove is something you should invest in.

  1. Data Preservation & Recovery – Natural disasters are inevitable and often times unavoidable. In these situations, data on drives can be destroyed by storms, making data recovery even more essential. Email archiving supports this need as well as any other data preservation objectives.
  2. Legal Discovery & Compliance – Email archiving makes it easy to retrieve one or more messages in an unaltered format. Having this capability is beneficial in litigation cases where message information must be retrieved as part of the discovery process. It also helps your company remain compliant with federal regulations.
  3. Productivity Improvement – By clearing unnecessary messages from the inbox and searching for emails that might have been accidentally deleted, email archiving can increase employee productivity.
  4. Centralized Storage & Administration – Email archiving solutions provide a centralized solution that is easy to manage. Employees do not have to spend countless hours maintaining message data, which allows for easier data management and improved productivity.
  5. Cost Management Benefits – Archiving delivers cost-savings opportunities by reducing the amount of required resources for backing up this data and reducing the number of hours needed to maintain them.

Is DataCove the Right Email Archiving Solution for You?

There are a number of key features to consider when thinking about email archiving solutions. From administrative policies to e-discovery features, and ease of use to compliance, the biggest question is: why hasn’t your organization implemented an email archiving solution?

Tangent’s archiving solution, DataCove, simplifies compliance and litigation, archives your email and social media posts, and ensures your business is protected regardless of unexpected situations – all at a cost that meets your budget. Sign up for DataCove today.

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5 Ways Email Archiving Protects Your Business

For many organizations, large and small, having a system in place to preserve emails is critical. How would you know if important emails are being deleted at this very moment? Do you have a method in place for quickly retrieving messages or attachments?

Email archiving solutions store a read-only searchable backup of the data either onsite or offsite using a combination of hardware or secure cloud storage methods. An automated system extracts each message along with any attachments from designated accounts. The information is then indexed and stored for access later. Anyone with access can then use search filters to track down received or sent messages.

Additional Protection for Your Business

Archiving solutions are different from simple storage solutions because they store the data in an unmodified format that offers search capabilities. A typical backup solution does not store this information in an organized, read-only format, which is required for compliance and legal discovery. Here are 5 ways email archiving benefits your business:

  1. Data Preservation & Recovery – Natural disasters are inevitable and often times unavoidable. In these situations, data on drives can be destroyed by storms, making data recovery even more essential. Email archiving supports this need as well as any other data preservation objectives.
  2. Legal Discovery & Compliance – Email archiving makes it easy to retrieve one or more messages in an unaltered format. Having this capability is beneficial in litigation cases where message information must be retrieved as part of the discovery process. It also helps your company remain compliant with federal regulations.
  3. Quick Message Retrieval – If you’ve ever accidentally deleted an important message, email archiving maintains the original format and provides an organized solution for quickly retrieving the message. It takes just a few seconds to find and retrieve the contents of that email.
  4. Centralized Storage & Administration – Email archiving solutions provide a centralized solution that is easy to manage. Employees do not have to spend countless hours maintaining message data, which allows for easier data management and improved productivity.
  5. Cost Management Benefits – Archiving delivers cost-savings opportunities by reducing the amount of required resources for backing up this data and reducing the number of hours needed to maintain them.

Additionally, the process frees up space on email servers, thus reducing the amount of stress put on them. It also eliminates the potential side effects of accidental deletion or lost messages. Most importantly, the introduction of an email archiving solution ensures your business is protected regardless of unexpected situations. By using a dependable solution, it is easy to remain compliant with federal regulations, protect this data, and retain critical company knowledge.

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Tangent’s archiving solution simplifies compliance and litigation by automatically archiving email and social media posts – all at a cost that meets your budget. Learn more about DataCove.

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